Complaints
Customer Complaints Summary
- 81 total complaints in the last 3 years.
- 27 complaints closed in the last 12 months.
If you've experienced an issue
Submit a ComplaintThe complaint text that is displayed might not represent all complaints filed with BBB. Some consumers may elect to not publish the details of their complaints, some complaints may not meet BBB's standards for publication, or BBB may display a portion of complaints when a high volume is received for a particular business.
Initial Complaint
Date:11/03/2023
Type:Billing IssuesStatus:AnsweredMore info
Complaint statuses
- Resolved:
- The complainant verified the issue was resolved to their satisfaction.
- Unresolved:
- The business responded to the dispute but failed to make a good faith effort to resolve it.
- Answered:
- The business addressed the issues within the complaint, but the consumer either a) did not accept the response, OR b) did not notify BBB as to their satisfaction.
- Unanswered:
- The business failed to respond to the dispute.
- Unpursuable:
- BBB is unable to locate the business.
App Folio is a payment portal for my rental payments in my apartment complex, where I have resided nearly 10 years. Suddenly, within the past 2-3 months, at the first of the month, App Folio announced it would start extracting fees to continue this process - $2.49 per resident in each unit, per month. No explanation. In one instance, I did not see or remember this fee, paid my 1/2 of my rent via the portal, then noticed I was $2.49 shy. When I paid it, there was a late fee attached, another $2.49. The feedback I have received from my rental company and others in the complex is this is not wanted and nonsensical. As we live in the most expensive city in the US. Rent is high. This seems like an arbitrary cash grab. How is this legal?Business Response
Date: 11/03/2023
AppFolio Property Manager is a property management software tool used by property management companies to run their day to day operations. AppFolio is the tool the property managers use to initiate and record transactions to their tenants and owners, as well as to receive payments from tenants and owners. AppFolio charges property managers, tenants and owners a transaction fee to support the use of AppFolio’s full suite of products, including the convenience of making electronic payments, tracking payments, and scheduling payments. Previously, AppFolio waived the transaction fee to tenants and owners for ACH, but have since made a business decision to remove that waiver. We have provided tenants and owners notice of this change as required by applicable law, rule or regulation prior to removing our waiver of this transaction fee.Customer Answer
Date: 11/03/2023
Complaint: 20820460
I am rejecting this response because: "It's a business decision" sounds like arbitrary price gauging, in the most expensive city, during a housing crisis and skyrocketing rents. Rather than riding the gravy train, do the right thing. If your stock is flagging, be transparent. What purpose does this move serve, after 10 years as a resident, it's ludicrous. Don't worry about arguing with me. Just take action and resolve it.
Regards,
Please don't disclose any of my personal data to this company or the internet. I don't want my living situation jeopardized.Initial Complaint
Date:10/27/2023
Type:Billing IssuesStatus:AnsweredMore info
Complaint statuses
- Resolved:
- The complainant verified the issue was resolved to their satisfaction.
- Unresolved:
- The business responded to the dispute but failed to make a good faith effort to resolve it.
- Answered:
- The business addressed the issues within the complaint, but the consumer either a) did not accept the response, OR b) did not notify BBB as to their satisfaction.
- Unanswered:
- The business failed to respond to the dispute.
- Unpursuable:
- BBB is unable to locate the business.
AppFolio is trying to deduct money from my mom's checking account monthly for the past 3 months. She has NO relations with AppFolio and never has. I contacted her bank (First-Mid) and they have placed a stop payment on her account. I have tried to contact -call AppFolio but can't get a live person to talk to. One time I was able to e-mail them but they NEVER responded. AppFolio tried again to remove money from my mom's account yesterday (10-26-23). I want then to fix their error and stop doing this and repay her the $32.50 the bank charged my mom to put a hold on AppFolioBusiness Response
Date: 10/27/2023
AppFolio Property Manager is a property management software tool used by property management companies to run their day to day operations. AppFolio is the tool the property managers use to initiate and record transactions to their tenants and owners, as well as to receive payments from tenants and owners. AppFolio charges property managers, tenants and owners a transaction fee to support the use of AppFolio’s full suite of products, including the convenience of making electronic payments, tracking payments, and scheduling payments. Previously, AppFolio waived the transaction fee to tenants and owners for ACH, but have since made a business decision to remove that waiver. We have provided tenants and owners notice of this change as required by applicable law, rule or regulation prior to removing our waiver of this transaction fee.Customer Answer
Date: 10/31/2023
Complaint: 20790781
I am rejecting this response because: Their response in NO way had any dealing with this situation. We have NO dealing with AppFolio. Pat is NOT a tenant, renter , mortgage holder or have any dealings with this company. Three months ago AppFolio starting trying to take money out of my checking account. I contacted the bank which put a stop/hold on AppFolio but the BANK charged me a fee to stop these deductions. I want AppFolio STOP trying to take money out of my checking account by fixing whatever computer program error occurred, admit what the problem was that caused this situation and refund to me the bank fee (FirstMid) I was charged by my bank for your error
Regards,
P******* *****Business Response
Date: 11/02/2023
Based on the information received thus far, AppFolio is unable to locate an account or transaction for this consumer. If the consumer has any additional information or documentation they can provide, it can be submitted to [email protected].
Customer Answer
Date: 11/03/2023
Complaint: 20790781
I am rejecting this response because: There is no account under the name of Pat Primm because she is NOT a customer of AppFolio. Therefore no money should be deducted from her account as it is monthly on the 26th of the past 3 months. How did AppFolio get my banking account number and routing number to where it is deducting a fee every month? The bank has charged me a fee of $32.50 to stop/cancel these transactions. I want that repaid from AppFolio to me and to stop future deductions. I can send copies of my last 3 bank statements that show these deductions and the bank fee charged if needed.
Regards,
P******* *****Initial Complaint
Date:10/11/2023
Type:Billing IssuesStatus:AnsweredMore info
Complaint statuses
- Resolved:
- The complainant verified the issue was resolved to their satisfaction.
- Unresolved:
- The business responded to the dispute but failed to make a good faith effort to resolve it.
- Answered:
- The business addressed the issues within the complaint, but the consumer either a) did not accept the response, OR b) did not notify BBB as to their satisfaction.
- Unanswered:
- The business failed to respond to the dispute.
- Unpursuable:
- BBB is unable to locate the business.
I payed my rent through AppFolio on 10/6/2023 it is 10/10/2023 and my landlord still has not received the payment I have been charged a late fee and I could face eviction if my rent is not received. I used the new Apple Pay option. I contacted both Apple support and my bank Truist and they told me that AppFolio is holding the funds and it’s nothing that me, the landlord, Truist, or Apple can do until AppFolio decides what to do with the $2000 in funds. And it is no customer support to contact anyone.Business Response
Date: 10/13/2023
In reviewing the consumer’s information, it appears that the transaction was attempted and failed. AppFolio has no record of receiving funds and recommends the consumer work with their banking institution directly to further investigate this matter. In addition, if there are additional questions, the consumer may contact their property manager who can contact AppFolio.Initial Complaint
Date:10/09/2023
Type:Billing IssuesStatus:AnsweredMore info
Complaint statuses
- Resolved:
- The complainant verified the issue was resolved to their satisfaction.
- Unresolved:
- The business responded to the dispute but failed to make a good faith effort to resolve it.
- Answered:
- The business addressed the issues within the complaint, but the consumer either a) did not accept the response, OR b) did not notify BBB as to their satisfaction.
- Unanswered:
- The business failed to respond to the dispute.
- Unpursuable:
- BBB is unable to locate the business.
I have autopay set up with this company for my rent. They failed to collect rent for September and I received 0 notification. I only realized this after my finances weren’t adding up. I was charged additional fees for Oct and wondering why there was an additional $350ish charged to my rent.
I now owe an additional $970, I’m a month behind rent, charged with late fees, and my LL is unaware of any autopay issues. Can’t even get the company on the phone to see if this is an ongoing issue and why they didn’t attempt to pull the funds.Business Response
Date: 10/12/2023
In reviewing the consumer’s information, it appears that on August 30, 2023 this transaction was attempted and did not go through. AppFolio is a property management software tool used by property management companies to initiate and record transactions, but AppFolio’s system does not provide follow up notifications to consumers if attempted payments are rejected and not received by the property management company. It appears a payment made by the consumer on September 30, 2023 was applied to September's past due rent, rather than October’s rent, which is why the consumer’s account may still show a balance due to the property management company for the month of October. We are unaware of why or how the consumer was charged an additional $350 dollars as stated, as AppFolio does not see this charge in the consumer’s account portal. If the consumer has any additional concerns, we recommend they contact their property management company, who can contact AppFolio.Customer Answer
Date: 10/12/2023
Complaint: 20704807
I am rejecting this response because:This does not align with my bank statement for August 30th. I had the funds to clear the payment and there was no attempt to draw the funds.
Additionally, my landlord told me to contact Appfolio directly as he’s confused on the transaction.
Regards,
V******* ***********Business Response
Date: 10/13/2023
As previously stated, it appears that on August 30, 2023 this transaction was attempted and did not go through. AppFolio’s system does not provide follow up notifications to consumers if attempted payments are rejected and not received by the property management company. AppFolio is unaware of why or how the consumer was charged an additional $350 dollars, as AppFolio does not see this charge in the consumer’s account portal. If the consumer has any additional concerns, we recommend they contact their property management company, who can contact AppFolio.Customer Answer
Date: 10/16/2023
Complaint: 20704807
I am rejecting this response because:Same issues as listed before. The message has been copy/pasted and provides no insight
Regards,
V******* ***********Initial Complaint
Date:10/04/2023
Type:Billing IssuesStatus:AnsweredMore info
Complaint statuses
- Resolved:
- The complainant verified the issue was resolved to their satisfaction.
- Unresolved:
- The business responded to the dispute but failed to make a good faith effort to resolve it.
- Answered:
- The business addressed the issues within the complaint, but the consumer either a) did not accept the response, OR b) did not notify BBB as to their satisfaction.
- Unanswered:
- The business failed to respond to the dispute.
- Unpursuable:
- BBB is unable to locate the business.
My complaint is because when I was notified of the 2:49 fee to pay my rent each month, I asked the property manager how I could avoid that fee and she told me that I could take my check directly to her offices and so I did. I took my rent check personally and today I checked my appfolio and they are charging me in the same way for the 2:49 of the rent that I already paid by check at the offices and another 2:49 of fees for making the payment of those 2:49 . It seems exaggerated to me to pay those 2:49 fees to pay those 2:49 fees too.Business Response
Date: 10/09/2023
AppFolio Property Manager is a property management software tool used by property management companies to run their day to day operations. AppFolio is the tool the property managers use to initiate and record transactions to their tenants and owners, as well as to receive payments from tenants and owners. AppFolio charges property managers, tenants and owners a transaction fee to support the use of AppFolio’s full suite of products, including the convenience of making electronic payments, tracking payments, and scheduling payments. In reviewing the consumer’s tenant portal, AppFolio did not charge the consumer a $2.49 fee. The $2.49 that was charged appears to have been initiated by the property management company directly. If the tenant has additional questions, we encourage them to contact their property manager for assistance.Initial Complaint
Date:10/03/2023
Type:Billing IssuesStatus:AnsweredMore info
Complaint statuses
- Resolved:
- The complainant verified the issue was resolved to their satisfaction.
- Unresolved:
- The business responded to the dispute but failed to make a good faith effort to resolve it.
- Answered:
- The business addressed the issues within the complaint, but the consumer either a) did not accept the response, OR b) did not notify BBB as to their satisfaction.
- Unanswered:
- The business failed to respond to the dispute.
- Unpursuable:
- BBB is unable to locate the business.
For the past three months I have incurred a fee of $2.45 while paying my rent. My landlord advised this is because AppFolio is now charging residents fees for paying their rent. This company's new policy has changing the conditions of my lease and how I pay my rent. AppFolio's resident fee is forcing me to pay more than agreed on in my contract. I do not believe what they are doing is ethical and request your assistance in resolving the matter. Their decision to make residents incur an additional cost (and in most cases AppFolio is the ONLY way some landlords allow payment) is wrong. I encourage them to rethink their policy and consider the burden it places on veterans and the elderly. I do not understand how AppFolio can ethically interfere in my agreement with my landlord on my rent amount?Business Response
Date: 10/03/2023
AppFolio Property Manager is a property management software tool used by property management companies to run their day to day operations. AppFolio is the tool the property managers use to initiate and record transactions to their tenants and owners, as well as to receive payments from tenants and owners. AppFolio charges property managers, tenants and owners a transaction fee to support the use of AppFolio’s full suite of products, including the convenience of making electronic payments, tracking payments, and scheduling payments. Previously, AppFolio waived the transaction fee to tenants and owners for ACH, but have since made a business decision to remove that waiver. We have provided tenants and owners notice of this change as required by applicable law, rule or regulation prior to removing our waiver of this transaction fee. While AppFolio provides software tools for property managers to manage their properties, AppFolio does not manage any properties itself. AppFolio is not a party to any leases, and therefore does not make any decisions on behalf of its property manager customers. Should the consumer have any additional questions, we would advise them to contact their property manager, who can then contact AppFolio.Initial Complaint
Date:10/02/2023
Type:Billing IssuesStatus:AnsweredMore info
Complaint statuses
- Resolved:
- The complainant verified the issue was resolved to their satisfaction.
- Unresolved:
- The business responded to the dispute but failed to make a good faith effort to resolve it.
- Answered:
- The business addressed the issues within the complaint, but the consumer either a) did not accept the response, OR b) did not notify BBB as to their satisfaction.
- Unanswered:
- The business failed to respond to the dispute.
- Unpursuable:
- BBB is unable to locate the business.
Beginning at 12am PST on 7/31/2023, AppFolio, the company our landlords require us to go through for online rent payment, began charging every tenant a transaction fee for payments made by eCheck. by "eCheck" they mean to withdraw the funds directly from my bank account. This is NOT a credit/debit card fee. In the notification email, the company, AppFolio, claims it will "no longer waive the transaction fee for payment made by eCheck". Although this fee seems minor, it adds and additional $29.88 per year fee that is not present in our lease agreement. This company is causing a violation of the lease agreement by creating an over-charge of our rent. Banks do not require a fee to withdraw directly from a bank account. Just like it does not cost money to cash a check. This fee does not seem legal. It seems like a way to increase profit at the sole expense of renters.Business Response
Date: 10/02/2023
AppFolio Property Manager is a property management software tool used by property management companies to run their day to day operations. AppFolio is the tool the property managers use to initiate and record transactions to their tenants and owners, as well as to receive payments from tenants and owners. AppFolio charges property managers, tenants and owners a transaction fee to support the use of AppFolio’s full suite of products, including the convenience of making electronic payments, tracking payments, and scheduling payments. Previously, AppFolio waived the transaction fee to tenants and owners for ACH, but have since made a business decision to remove that waiver. We have provided tenants and owners notice of this change as required by applicable law, rule or regulation prior to removing our waiver of this transaction fee.
While AppFolio provides software tools for property managers to manage their properties, AppFolio does not manage any properties itself. AppFolio is not a party to any leases, and therefore does not make any decisions on behalf of its property manager customers. Should the consumer have any additional questions, we would advise them to contact their property manager, who can then contact AppFolio.
Initial Complaint
Date:09/11/2023
Type:Billing IssuesStatus:ResolvedMore info
Complaint statuses
- Resolved:
- The complainant verified the issue was resolved to their satisfaction.
- Unresolved:
- The business responded to the dispute but failed to make a good faith effort to resolve it.
- Answered:
- The business addressed the issues within the complaint, but the consumer either a) did not accept the response, OR b) did not notify BBB as to their satisfaction.
- Unanswered:
- The business failed to respond to the dispute.
- Unpursuable:
- BBB is unable to locate the business.
I have seen a charge in my bank account of $2.49 for the last two months from Appfolio for something that I have no idea what it is al about. I'm not a tenant, I own my house.
I have tried to contact them but you can't get to any live person. I also tried on their website but there no where you can even leave an inquiry that someone should email or contact otherwise.
It is frustrating to spend so much time for $2.49 a month, but it is unreal that no one can reach them.Business Response
Date: 09/12/2023
AppFolio charges property managers, tenants and vendors a transaction fee to support the use of AppFolio’s full suite of products, including the convenience of making electronic payments, tracking payments, and scheduling payments. Previously, AppFolio waived the transaction fee to tenants and owners for ACH but have since made a business decision to remove that waiver. We have provided tenants and owners notice of this change as required by applicable law, rule or regulation prior to removing our waiver of this transaction fee.Customer Answer
Date: 09/13/2023
I am rejecting this response because:I'm not a tenant of any landlord, and I don't have any appfolio account, so I have no idea where they have my information and why they are charging.
Regards,
J*** ****Business Response
Date: 09/15/2023
After doing further research in this matter, AppFolio was able to locate an account for the consumer related to a gym membership. AppFolio is the tool the consumer's gym uses to receive and process payments. Per our earlier response, AppFolio had previously waived the transaction fee for ACH but have since made a business decision to remove that waiver. We provided tenants and owners notice of this change as required by applicable law, rule or regulation prior to removing our waiver of this transaction fee.Customer Answer
Date: 09/18/2023
I have reviewed the response made by the business in reference to complaint ID 20584573, and find that this resolution is satisfactory to me.If they would have a phone number to call in and have someone answer questions, this could have been avoided. There is no way I should know who my gym is using to process payments.
Regards,
J*** ****Initial Complaint
Date:09/06/2023
Type:Billing IssuesStatus:AnsweredMore info
Complaint statuses
- Resolved:
- The complainant verified the issue was resolved to their satisfaction.
- Unresolved:
- The business responded to the dispute but failed to make a good faith effort to resolve it.
- Answered:
- The business addressed the issues within the complaint, but the consumer either a) did not accept the response, OR b) did not notify BBB as to their satisfaction.
- Unanswered:
- The business failed to respond to the dispute.
- Unpursuable:
- BBB is unable to locate the business.
Appfolio charged me $2.49 transaction fee on August 31, 2023 without notice to me. I did not authorize or have knowledge about the fee. Not able to discuss on phone with Appfolio staff. I seek the return of the $2.49 unauthorized processing fee.Business Response
Date: 09/07/2023
AppFolio Property Manager is a property management software tool used by property management companies to run their day to day operations. AppFolio is the tool the property managers use to initiate and record transactions to their vendors and owners, as well as to receive payments from tenants and owners. AppFolio charges property managers, tenants and vendors a transaction fee to support the use of AppFolio’s full suite of products, including the convenience of making electronic payments, tracking payments, and scheduling payments. Previously, AppFolio waived the transaction fee to tenants and owners for ACH but have since made a business decision to remove that waiver. We have provided tenants and owners notice of this change as required by applicable law, rule or regulation prior to removing our waiver of this transaction fee. Should the consumer have any additional questions, we would advise them to contact their property manager, who can then contact AppFolio.Customer Answer
Date: 09/08/2023
I am rejecting this response because: I did NOT receive notification about the automatic payment processing fee. I have discussed my concerns about not being notified about the processing fee until it appeared on my August checking account statement with JLA Real Estate Group with NO acceptable resolution. I am asking around Plaza West to see if other homeowners received any prior notification about the processing fee. It is no wonder why Appfolio, Inc. has an "F" rating and is involved in litigation. I have also reached out to a Plaza West HOA board member to look into this immoral business practice. I have discontinued my electronic payment for association dues and would like Appfolio, Inc. to return the money ($2.49) they took without my permission.
Regards,
B****** *********Business Response
Date: 09/08/2023
As stated in the earlier response, previously, AppFolio waived the transaction fee to tenants and owners for ACH but have since made a business decision to remove that waiver. We provided tenants and owners notice of this change as required by applicable law, rule or regulation prior to removing our waiver of this transaction fee. Should the consumer have any additional questions, we would advise them to contact their property manager, who can then contact AppFolio.Customer Answer
Date: 09/08/2023
I am rejecting this response because: it is very clear that I am dealing with unethical companies that do not care about resolving this issue with me fairly. AppFolio, Inc. robbed me of $2.49 and should be held accountable for fraudulent action.
Regards,
B****** *********Initial Complaint
Date:08/28/2023
Type:Billing IssuesStatus:AnsweredMore info
Complaint statuses
- Resolved:
- The complainant verified the issue was resolved to their satisfaction.
- Unresolved:
- The business responded to the dispute but failed to make a good faith effort to resolve it.
- Answered:
- The business addressed the issues within the complaint, but the consumer either a) did not accept the response, OR b) did not notify BBB as to their satisfaction.
- Unanswered:
- The business failed to respond to the dispute.
- Unpursuable:
- BBB is unable to locate the business.
AppFolio has implemented a "junk fee" of $2.50 for every transaction processed within my property management company's online portal. The company had previously not charged a fee, but as of August 2023 notified us with little advance warning that they would be charging this fee, for which they have been vague about what the exact purpose of this fee is. I have seen the company post in response below to other similar complaints, however I feel that this is part of a larger trend of companies trying to charge "junk fees" wherever they can to make an extra buck off of consumers. For example, I had AutoPay set up for my monthly rent in August before realizing the change. I normally make an additional payment to cover the utilities charged by my property management company separately. As a result, I paid the $2.50 fee twice; once for the rent amount and once for the utility amount (which was only $6, meaning I paid a $2.50 fee on a $6 transaction).
I would request from the business that they remove these transaction fees and return to a no-fee system for transactions.Business Response
Date: 09/05/2023
AppFolio Property Manager is a property management software tool used by property management companies to run their day to day operations. AppFolio is the tool the property managers use to initiate and record transactions to their vendors and owners, as well as to receive payments from tenants and owners. AppFolio charges property managers, tenants and vendors a transaction fee to support the use of AppFolio’s full suite of products, including the convenience of making electronic payments, tracking payments, and scheduling payments. Previously, AppFolio waived the transaction fee to tenants and owners for ACH but have since made a business decision to remove that waiver. We have provided tenants and owners notice of this change as required by applicable law, rule or regulation prior to removing our waiver of this transaction fee. While AppFolio provides software tools for property managers to manage their properties, AppFolio does not manage any properties itself. AppFolio is not a party to any leases, and therefore does not make any decisions on behalf of its property manager customers. Should the consumer have any additional questions, we would advise them to contact their property manager, who can then contact AppFolio.
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